Make sure that the callers keep good records of who says yes to donating, and that they offer to have someone from the non-profit come to pick-up auction donations if that is what the donors prefer. Weve also included a sample letter to show you what this template looks like in action. Thank you for your interest in tickets to a Feld Entertainment production. You can never ask too early. Incorporate an auction donation form into your outreach efforts to increase fundraising and the donation of silent auction items for charity. Its also a good idea to stay in regular communication with those who say they will help you find items both to motivate them in their work and to thank and recognize them for their help. Live events are virtual, and the whole affair is online, while silent auctions involve live and online participants. Have a fundraiser or organization event coming up? Please include your nonprofit certification number with your request. The letters are the first introduction to individuals and businesses that youre having an event, need silent auction items, and what recognition and visibility is included for auction donors. Register. Live Auction Getaway Packages. Photo Credit: Palos Verdes Library District, // Special handling for facebook iOS since it cannot open new windows Preferred Recipients: 501 (c) (3) nonprofits, Organizations related to Children, Poverty & Homeless, Environment & Sustainability, Local Community. Under these circumstances, the law limits a donor's charitable deduction to the donor's tax basis in the contributed property and does not permit the donor to claim a fair market value charitable deduction for the contribution. Resort, discover Central Florida?s only resort to receive the coveted AAA Five Diamond Award. Attachment. Oops! PayBee also encourages nonprofits to email donors a yearly tax receipt so you'll get all your information on one page. Sign up for your free Givebutter account today and start planning your next auction event in less than five minutes.. Charity Fundraising offers exclusive and fully customizable VIP Experiences and Vacation Packages that are no-risk auction items that will provide a lively auction and drive funding for your cause. Then, ask your event host committee to do the same. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Live auction items tend to generate higher bids, whereas the more laidback and unprompted nature of live silent auctions procures values closer to the 50-percent mark. document.getElementById('af-form-208746805').parentElement.removeAttribute('target'); In addition, our hunting trips donations are available for live auctions, silent auctions, raffles, or online auctions. Where do you buy specialty food items (butcher, bakery, etc.)? Ease. See how changemakers are using Givebutter to make the world better. } Travel packages are extremely effective at drawing crowds and bids, anchoring your event marketing campaigns, generating healthy competition on the big night, and bringing in big potential revenue. Hsinchu City Mayor Kao Hung-An went to Office of the President as the representative of Hsinchu Ci. Gas for a year (52 gift cards worth $50 each) Family trip to a lakeside cabin. We'll review all requests from federally-licensed 501 (c) (3) non-profit . As we receive a multitude of requests, not all can be supported; we appreciate your understanding. If your organization is holding a live event, where will it be located? Submit a form to make a request from Grande Lakes Orlando. As a member of the Auction Committee, I am writing to invite you to participate in Charity ABC's Gala, an extraordinary event supporting Charity Health Centers for Indigent Children (HCIC). Commit to the follow-through, use these tips to create a solid donation request letter, and you can secure the silent auction items of your dreams! 1. A concise description of your organization's work and silent auction event. And if you're less interested in a donation and would just like to be in the studio audience, here's some information. Just answer 9 simple questions and we will immediately approve your request. Signed memorabilia. We typically make a decision within a week of receiving a request. Requests must be received 45 days prior to the event date. * I have read and agree to the Privacy Policy about the collection of data by Martin Resorts in relation to my request. Work with us to empower the next billion changemakers. Track supporter activity and build relationships all in one place. Attachment. Have any questions? Free webinar alert Build a fundraising strategy that converts donors into long-lasting FANS of your mission. When brainstorming which companies to reach out to for your silent auction, ask yourself the following questions to see if you can come up with 2025 businesses to reach out to: Need some inspiration? If you are the site owner (or you manage this site), please whitelist your IP or if you think this block is an error please open a support ticket and make sure to include the block details (displayed in the box below), so we can assist you in troubleshooting the issue. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. Edit your silent auction donation request online. Holding a special event is a great way for an organization to generate fundraising proceeds, engage new and previous donors, and build awareness for their cause. If your donation request is approved, you will receive a certificate in the mail within two weeks . We will review your request and be in touch as soon as possible. Please provide information on your good work and tell us how you will acknowledge this donation at your event. Call us at: (201) 492-4294. . Due to the overwhelming amount of requests, memorabilia is limited to . Within the gates of Walt Disney World? And that equals more money to power your mission. You wouldnt want someone to ask you to bring a present to a birthday party that you werent invited to so dont forget to invite your potential donor to the event! Like all packages, the cost will depend on the features included. In addition, donors who provide goods for charities to sell at an auction often ask the charity if the donor is entitled to claim a fair market value charitable deduction for a contribution of appreciated property to the charity that will later be sold. To see even more online donation requests for silent auctions than the ones listed below, check out this list we put together of over 400 in-kind donation requests, and visit TheShareWay to view our database of over 800 companies . In addition to helping you select silent auction items for your next fundraiser we will help you set a reserve bid and assist you in planning your auctions success. Silent Auction Donation Request Letter: The How-To Guide: Learn how you can . *What is your organizations EIN (Tax ID number)? In order to make this event a true triumph, we want to ask for your help. Soliciting donations for a silent auction is a straightforward process, but its one that requires consistent effort. Requests will only be considered from organizations within the Central Texas area. Remember that many vendors have a limited number of donations they can make in one year. Use procurement forms to capture donor information, track items, and keep everything above board. For example: You have played a huge role in the success of our organization for years. To do this, begin your letter with a brief, attention-getting story about how your organization has helped one person in particular., You dont have to include real names or defining detailsin fact, please do not include personal information unless you have express permission to do so from the person whose story youre telling. Having served over 10,000 non-profits worldwide, Charity Fundraising would love to assist you in planning your next live or silent auction. Attach your organization's letterhead or proof of 501(c)(3) status as a single PDF or Word document. Update your cookie settings for this site. Would you be willing to donate [specific item, service, or experience donation] to help our cause? , You will be most successful in reaching out to smaller, locally-owned businessesespecially those where you (or your board members, staff team, volunteers, etc.) Pro tip: The first sentence is critical. For individual donors, address them by their full names. Maximum 4000 characters. If not, you can simply give donors a list of ideas that might appeal to your audience and let them choose which basket they would like to provide. Gringo's Tex-Mex is a casual dining chain in Texas, serving a variety of Tex-Mex dishes and drinks in a casual atmosphere with outdoor seating and live music. Be sure to give your board, host committee, and other key supporters everything they need to successfully solicit auction donations on your behalf, including information on your non-profit and the event you are holding, clear instructions on how to contribute an auction item, a number they can call to have a staff member come to pick up the item, etc. We are pleased to assist your organization with ways toyour hunting donation request. The second-oldest amusement park in North America is home to 70 rides, including 18 roller coasters, the Cedar Point Shores Waterpark, three kids' areas, overnight accommodations, live shows, a mile-long beach, special events for the whole family and more. What they donate: Depends on request, e.g. CONTRIBUTE. Tell Us Why. President Tsai Ing-Wen was meeting the winner representatives of "2022 Yuan Ye Awards.". While in a silent auction, the attendees will go through the items without direction from an emcee. The three constructions of Hsinchu City won "2022 Yuan Ye Awards !". To submit . If you dont have the capacity to personalize each letter, you can segment your donors based on how youve interacted with them in the past: We arent saying you should write a novel about your organization or your event. Give real life examples of your organizations needs. These high-energy, interactive events are among the most effective ways to truly engage with your donors while simultaneously raising a ton of money for your cause. For many organizations, planning a silent auction event means keeping a lot of plates spinning in the air. Avoid the temptation to sign the letter from your entire organization. Instructions on how to complete and return the enclosed donation form, When volunteers will pick items up during the week of the event. Donation Request. MORE. Finally, talk to any other key supporters who might be interested in helping you find auction items, including donors, volunteers, and staff members. JW Marriott 800-433-5402. Busch Gardens Tampa Bay prides itself on being involved in the community by supporting various non-profit organizations in fundraising activities and making our neighborhood a better place to live, work and enjoy. Sample letter 2. With a solicitation toolkit, your team will have everything they need to request and accept donations on the spot. Skip the donation request forms. The requesting organization will be contacted via email, regardless of whether or not the request is granted. acknowledge this donation at your event. A step-by-step guide for writing silent auction donation request letters and top tips for finding companies that donate to silent auctions. Request an item from the foundation by filling out the form online or mailing it in. Once you have compiled your list, put together a simple letter asking for auction donations for your event. Our team works hard to support and bring awareness to [organizations cause]. Create a Four Seasons-only getaway in Orlando, with golf, spa, dining and a fun-filled island for kids, or make the Resort your base for a Disney adventure. Attach your organization's letterhead or proof of 501 (c) (3) status as a single PDF or Word document. (Dont have an event host committee? And while wed like to help everyone, we are unable to grant all requests. If your event is located in the Puget Sound and you'd like to request a product donation for pick up our Kent manufacturing facility, please fill out the donation request form. The donor must be able to show, however, that he or she knew that the value of the item was less than the amount paid. Create an auction item wishlist. Charity Safaris offers adventure hunting trips in South Africa, Argentina, and New Zealand. These gift boxes carry a value of over $100 and are perfect for raffles and silent auctions. The less money you have to spend on bringing in great items, the greater the return on investment will be for your auction. })(); the owner, manager, or director of public relations). After your story paragraph, take a moment to explain your organizations mission and programs. 5. 3. There are three variants; a typed, drawn or uploaded signature. That means, for example, for a pair of tickets valued at $100, you can reasonably expect benefit auction attendees to pay around $50 to $65. Like us on FacebookJoin our charity partners. Please provide information on your good work and tell us how you will Include the nature of the event, 501(c) status, the date of the event, how the item will be used (silent auction, live auction, raffle, etc. With your procurement team on the ground scoping out items, it's time for your event planning team to start organizing . Retail values range from $8,000 to $12,600 (CAD$10,700 to CAD$16,800) and are available to non-profits at no additional cost. Here's a sampling that are perfect for your live auction, silent auction or raffle. Live auction items. Be sure to include where the funds . I call this a silent auction mailing because, while you may get an item in response to your letters that is large enough and compelling enough to be featured in a live auction, most donations that come in through the mailing will be gift cards and small items in the $25-$100 range. Donation request letters are essential for building your auction. Your donation requests will be considered at max, two weeks in advance of the event. It is suggested that requests be submitted at least eight weeks in advance of the fundraising event. Explain who or what is in need of help. *About how many people will be attending? Page Last Reviewed or Updated: 05-Jan-2023, Request for Taxpayer Identification Number (TIN) and Certification, Employers engaged in a trade or business who pay compensation, Electronic Federal Tax Payment System (EFTPS), Treasury Inspector General for Tax Administration. Chad Barger helps nonprofit professionals across the US and Canada fundraise more efficiently and effectively. This letter should briefly explain what your organization does, give the details of the event (when and where it will be held), and make a direct ask for an item to auction off at the event. . Get the e-book, plus weekly tips in our fundraising newsletter! Please know we receive hundreds of donation requests each month and although we wish we were able to give to all of the organizations, we just do not have enough guestrooms or hotels. Many of your board members and other supporters have connections to local businesses that might be willing to donate items for your event. Take some of the work off of the donor and give them specific examples when possible. Who do you know that recently opened a business and may want to get their name out there? Maximum 4000 characters. To submit a request for an auction item, please complete and submit . Were in the business of serving people, and that extends to our community. REQUEST 21 DAYS IN ADVANCE. Gain the very best items in an efficient manner from commercial vendors from around your community. Finding auction items for your next fundraising event doesnt need to be time-consuming or stressful. 02. It would also be helpful to understand your fundraising goals. Why host a live auction? : - optional. You will be contacted by email or phone if your request is approved. 2019-2023 Charity Safaris. Jamie F. Hope Chest for Breast Cancer GiveSmart is easy to use and ideal for virtual events and can be used for in-person events to manage the silent auction, seating charts, and check-in to the event. We have included a sample auction donation form to help you craft your very own. As with any donation request letter or mail appeal, you will pack the greatest punch if you can appeal to the humanity of your reader and tug on their heartstrings a bit. We welcome donation requests for Donation Boxes of Socks to support special events such as fundraising dinners and Buddy Walks. ContactCharity Fundraising today! Culver City, CA 90232. Update your cookie settings for this site. 01. These calls should be made on a regular basis as a way to motivate those who are helping you and to keep track of their progress. Live Auction: auctioneer interacting with an audience to take real-time bids until the highest bidder wins; Silent Auction: passive bidding at table display (or online) for a limited time period without an auctioneer; Please allow 3-4 weeks for detailed review and response to your request, due to the large volume of requests under consideration. Be sure to: Included with your letter should be a silent auction item donation form to get additional and specific information about the item theyre donating. OneCause's Wrigley Field silent auction donations has a suggested retail value of $5,855, but your nonprofit will only pay $2,795 to auction it off! Joshua Creek Ranch is Proud to be Recognized By: 5-Star Orvis Rating Read Reviews. 1. If you would like Jeptha Creed to donate an item for a silent auction, please fill out this form. Thank you for asking Oberto to participate in your organizations event. An auctioneer manages the event and presents the items for bid during a live event. as a nonprofit, you have one of the most impactful stories there is. TravelPledge connects your charity auction directly to local (and not so local) experiences donated by generous business owners. Attachment. *Attach your organization's letterhead or proof of 501(c)(3) status. We're unable to provide donations for raffles or events, and we'll be unable to help with any donation requests. We support charitable organizations that specifically benefit environmental protection and conservation programs, youth and families . Draw your signature, type it, upload its image, or use your mobile device as a signature pad. Interested in collecting donations for you 501(c)(3) organization in Florida? To request the Wheel of Fortune donation for your benefit auction, write to: Wheel of Fortune 10202 W. Washington Blvd. Beginning March 20th, larger donated items should be taken to Hallberg Auction at 2409 Highway 9, Buffalo Center. Assuming the donor has no reason to doubt the accuracy of the published estimate, if he or she pays more than the published value, the difference between the amount paid and the published value may constitute a charitable contribution deduction. . As a [business leader/community leader], you know how costly large initiatives like ours can be. . All donation requests will be reviewed within two weeks. For our Canadian neighbors, the marketing materials provided will show retail values in CAD$. For example, a charity may publish a catalog, given to each person who attends an auction, providing a good faith estimate of items that will be available for bidding. How-to's, FAQ's, and best practices for making the most of Givebutter, Check out what we're launching next and share your feedback, Always free, always human support via chat and email, Receive fundraising tips and product updates every week, sent straight to your inbox, Thank you for making Givebutter the #1 Free Fundraising Platform, How to write a winning silent auction donation request, Silent auction donation request template and sample letter, 5 questions to help you brainstorm a list of companies to reach out to, More tips for asking companies to donate to your silent auction, Silent auction donation request checklist, free silent auction donation request template, A concise description of your organizations work and silent auction event. The mail within two weeks type it, upload its image, or use your mobile device as a PDF! 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