1. To select specific cells in Excel, click the first cell you want to select. Copyright 2016-2022 How To Excel. The easiest way to select visible cells in Excel is by using the following keyboard shortcut: For windows: ALT + ; (hold the ALT This is because there are blank columns between it and the block of data that surrounds our original cell, B3. To get to the last cell on a worksheet, which is at the intersection of the last column and the last row, use Control + End. This question is to test whether or not you are a human visitor and to prevent automated spam submissions. Click Home > Find & Select > Find, and a Find and Replace dialog box will pop out. The Excel Pro Tips Newsletter is packed with tips & techniques to help you master Excel. Whether you want to build your own home theater or just learn more about TVs, displays, projectors, and more, we've got you covered. 7 great keyboard shortcuts for selecting cells quickly. Extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, This strategy also extends the selection to the last non-blank / non-empty cell in the same column or row as the active cell, If you are within a block of data, Ctrl + A selects the range of data, If you are not within a block of data, Ctrl + A selects all the cells in the worksheet, If you are within a table of data, press Ctrl + A to select only the data. Fn+Ctrl+. Anything to make this easier would be greatly appreciated. The content of this field is kept private and will not be shown publicly. 12. To get to the last cell on a worksheet, which is at the intersection of Excel MATCH Function Not Working, How to Create a Weighted Sales Pipeline in Excel, [Fixed] Excel Failed to Launch in Safe Mode (4 Easy Solutions), SUMIFS to SUM Values in Date Range in Excel, Formula for Number of Days Between Two Dates, We have to select the cells that we want to, Select the cells of your choice. How do you select two sets of data in Excel for Mac? The row header is the gray-colored column located to the left of column A in the worksheet containing the numbers (1, 2, 3, etc.) 2. Read between the lines. For our example, click cell A3. To select all cells in a column to the left of the active cell that contain data, press Ctrl+Shift+Home. Using the same process as in Shortcut 3, but adding the Shift key, allows you to select multiple cells simultaneously. Or use the keyboard to navigate to it and select it. . Use Shortcut Keys to Select Additional Columns. But this is one of the many first things you will learn in Excel. Shift + Arrow Keys Expands the selected range in the direction of the arrow key. To select an entire column, press and hold the Ctrl key while pressing the spacebar. To select a larger range, its easier to click Select cell contents in Excel. And if you keep the Shift key held down, you can continue to move over multiple cells in multiple directions to select an entire range of data. Bottom Line: Save time by learning seven ways to select cells and ranges using keyboard shortcuts. A more efficient and effective selection method is to use the keyboard. Ctrl+End. Plus, youll learn about the SUM, COUNT, and AVERAGE functions. Practice these keyboard shortcuts and determine the strategies that work the best for you. Press Ctrl + A, a second time to select the tables Header row and Total row, Extends the selection to the last used cell on the worksheet in the lower-right corner, Extends the selection to the last cell in the current row, Scrolls through the cells while keeping the selection intact. To select non-adjacent rows, hold the. The shortcut to toggle absolute and relative references is F4 in Windows, while on a Mac, its Command T. To select all cells that contain data, press Ctrl+Shift+End. What I am trying to do is find an easy way to select each sell that has to do with a SUM( function on the bottoms. Do you want to insert multiple cells, rows, or columns in Excel instead? Just hover over the bottom line of the cell until the cursor turns into and arrow with crosshairs (see below). A compilation of the best Excel tips and tricks ranging from beginner to pro that will save you time and make you more productive. Theres one more way you can select multiple cells using the shift key. Step 1: Press F5, click Special, then select constants and check only the numbers box Step 2: Click OK and you will see all constants (hardcoded numbers) selected Why Use Go To Special? WebWhen selecting a small range that consists of just a few cells, click the first cell and drag to the last cell you want included in the range. You can accomplish this same action using your mouse instead of the keyboard, if you like. What key on your keyboard do you use to select multiple ranges of cells? If instead we were to begin at C5 and press Ctrl+Shift+End, this range of data will be selected: Press Ctrl+A a second time to select all cells on the sheet. Insert Cells. Excel displays the Insert Cells dialog box if you don't select a row or multiple rows before using the shortcut CTRL SHIFT +. 1. Select cell A3. 2. Press CTRL SHIFT +. 3a. Excel automatically selects "Shift cells down". Click OK. Result: 3b. To insert a row, select "Entire row" and click OK. Result: Drag the mouse pointer left or right to select the desired number of rows. You can select non-adjacent cells in your worksheet like this. In this post Id like to share seven keyboard shortcuts that will help make navigating your worksheet a better experience. Lets select columns A, C, E, and G in our worksheet. Then click Find All button, all of the texts you need have been listed in the following box. Repeating this process will move you further down the column to just before the next blank cell. You can also select any range of cells using VBA in excel. Hello, I am Arif. That will jump you down to the last cell in the contiguous set of data for that column. That is by using the Shift key or Control key on your keyboard. After that, press the Ctrl +1 keys together and you If we can drag cells from the datasheet easily, it will save our time and lessen our workloads. Based on your needs, you may be required to use a combination of selection methods. Sometimes, when you use this shortcut, Excel will move your selection so that is farther to the right or farther down than the data range you can see. 11. There is an easy way around doing this using the SHIFT key. We can achieve the desired results in the above picture. Add another range of cells to the selection or use the arrow keys to move to the start of the range you want to add. This time, use the arrow down button with the Shift key. Determine which products are used by people like you. This will put your system in the Extend Selection mode. Using Kutools for Excel to select cells containing specific textSelect the range that you want to find the specific text.Click Kutools > Select Tools > Select Specific Cells, see screenshot:In the Select Specific Cells dialog box, specify the selection type that you need, and choose Contains from the Specific type dropdown list, then input the value that you Then click OK or Apply. iPhone v. Android: Which Is Best For You. Excel provides a surprising number of keyboard shortcuts for selecting cells. After that run the code using the triangular icon or the. For more expertise, you can practice here. It is also the same when selecting multiple rows. Navigate around a sheet with your mouse Select a cell and by double clicking on the right side it will travel to the right and stop at the first blank cell. Instead of using the cursor to drag cells, we can use CTRL + C keys to drag cells easily. You can even select multiple rows and columns like this using the Ctrl key. Michael Heine is a CompTIA-certified writer, editor, and Network Engineer with 25+ years' experience working in the television, defense, ISP, telecommunications, and education industries. Click on a cell to select it. Select first cell in the row of the active cell. Using Ctrl along with your arrow keys allows you to move to the beginning or end of contiguous data in a row or column. Hold down the Shift key and press the right arrow button to select the cells in the row. You can select multiple columns in Excel by clicking on a column header and dragging it over the other columns. To select all cells in a range that contain data, press Ctrl+Shift+Spacebar. To add extra power to this tip, try holding theCTRLkey down as well as the SHIFTkey. Select multiple adjacent rows or columns: Click the number or letter for the first row or column, then drag a white dot across the adjacent rows or columns. For any further pieces of information, comment below. Row numbers 3, 5, 7, and 9 in our worksheet. Thanks so much. and get updates whenever new lessons are added! Employing CTRL + R to Drag Cells in Excel, 4. Continue to select any cells you wish to your hearts content. 8. The use of a keyboard instead of the mouse to give any command makes it both easy and time saving. Graphs are a great way to visualize data and display statistics. Click Insert > Insert Pie or Doughnut Chart, and then pick the chart you want. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. We welcome your comments and questions about this lesson. Most often asked questions related to bitcoin! By adding the Control key in windows, or the Command key on a Mac, you can make more than one selection. 4. Applying CTRL + D to Drag Cells in Excel 3. There are other ways to select multiple cells in Excel. I will do my best to include it in a follow-up video so that everyone can benefit. For our example, click cell A1 in our practice workbook. document.getElementById( "ak_js_1" ).setAttribute( "value", ( new Date() ).getTime() ); ExcelDemy is a place where you can learn Excel, and get solutions to your Excel & Excel VBA-related problems, Data Analysis with Excel, etc. Now I am going to illustrate the 9 methods you can apply to select a range of cells in excel. Four different kinds of cryptocurrencies you should know. Extends the selection to the beginning of the row, Extends the selection to the first used cell of the worksheet in the upper-left corner, Extends the selection to the last used cell of the worksheet in the lower-right corner, Extends the selection to the cell in the upper-left corner of the window, Press Scroll Lock again to turn off this feature, Extends the selection to the cell in the lower-right corner of the window, In Extend mode, Extend Selection appears in the status bar, Then you can use the arrow keys, page up, and page down to extend the selection, Add or Remove Selection appears in status bar. Then press F8 and the arrow keys to select the next range. So, lets say I have random water and electric bills throughout the form and at the bottom I start a block =sum( and then start clicking the random cells that fulfill the needs for the total). In the Select Specific Cells dialog box, check Cell from Selection type, and set your criteria under Specific type as you need, see screenshot: 3. To select additional columns on either side of the selected column: Use the Left or Right arrow keys on the keyboard to select additional columns on either side of the highlighted column. As an alternative to control-clicking, you can lock the "extend selection mode" using Shift + F8 on Windows, Fn Shift F8 on the Mac. Click on additional sheet tabs to highlight them. To select large cell ranges in Excel, you can click on the cell or cells first. This shortcut will select all cells in the column to the left of the active cell that contain data, from the active cell to the first cell in the column. Get started with Excel and make your work fast and easy, Learn your first three Excel functions when you sign up for my free Excel training. Easy, right? WebIn the Ribbon, go to Home > Find & Select > Find. 15. ~ Let Microsoft Excel do the work for you. Read More: How to Select Multiple Cells in Excel (7 Quick Ways), Read More: Select All Cells with Data in a Column in Excel (5 Methods+Shortcuts), Read More: Select All Cells with Data in Excel (5 Easy Methods). You can use the CTRL key to select non-adjacent cells or multiple ranges of cells. WebOr use the keyboard to navigate to it and select it. used to identify each row in the entire worksheet. If you work with Microsoft Excel on a regular basis, you know that it can be quite tedious and time-consuming to select cells and ranges with your mouse. Its by using it with the arrow buttons. However, there could be shapes (charts, slicers, etc.) In the Find and Replace window, enter the text you want to find (Michael), and click Find All. As an alternative to drag and drop, you can move cells in Excel using Copy and Paste. (Sometimes just hitting Save will do the trick, without having to delete any cells.). Select a Range of Cells Using Keyboard Shortcut, 3. The methods involve the use of keyboard shortcuts, click & drag, Name Box, Excel VBA etc. 7. You can also visit our ExcelDemy blog to read more on excel. This process only selects cells that come before a blank cell. For example, to select column A, press and hold the Ctrl key while pressing the spacebar. Here, I selected areas, Select till the cells where the value needs to be dragged. If you would like to deselect a cell, simply click on it again. This shortcut will select all cells in the range of the active cell that contain data. Press the Ctrl key when selecting multiple rows. In our example, the male names are in the list. How do you create a chart with two sets of data? WebJust different. you will jump to the last cell in that column before an empty cell. If you want you can also drag cells utilizing the F2 key. Youll find a ton of awesome tips, tricks, tutorials, and templates here to help you save time and effort in your work. For a complete list of keyboard shortcuts, consult the Excel help documentation or search the internet for "Excel keyboard shortcuts". We don't welcome spam. To select non-adjacent cells and cell ranges, hold Ctrl and select the cells. Using CTRL + C Keys to Drag Cells in Excel 2. On Macs without an End key, use Fn + Control + right arrow. Click & Drag to Select a Range of Cells in Excel 2. Move the mouse to the opposite corner of the range of cells. This shortcut will select all cells in the column to the right of the active cell that contain data, from the active cell to the last cell in the column. Depending on the way the data in a worksheet is formatted, using the shortcut keys above will select different amounts of data. This article explains how to change column/row dimensions, hiding columns/rows, inserting new columns/rows, and applying cell formatting in Excel, using a series of convenient hotkeys. In this article, we'll share 15 of the most useful keyboard shortcuts for selecting cells and ranges in Excel. Subscribe for awesome Microsoft Excel videos . Cells(5,6).Calculate 'F5 To select multiple ranges, press the CTRL key while selecting a range or clicking on individual cells with the mouse. Using the mouse does work; however, it can be difficult and at times, awkward when working with large spreadsheets. On the Insert tab, select the chart type you want. The row header is the gray-colored column located to the left of column A in the worksheet containing the Please log in again. Hold down the Ctrl key when selecting other cells. This now becomes the active cell Press the F8 key. Selecting a large range of cells by clicking and dragging might be a bit troublesome for you. To select cell A2, press the down arrow key once. When you clicked the last cell, it selected all the cells in its range. Address: Smosevej 17, 2740 Skovlunde, Denmark. 9 Ways to Select a Range of Cells in Excel 1. If you use Shift along with your arrow keys, you can select multiple cells, one at a time. Drag it over the cells you want to select. Select Multiple Ranges of Cells with CTRL+Select, 6. Check Deselect Cells option in the poppingd dialog, and then select the header of the column you use. After logging in you can close it and return to this page. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. Press and hold the Ctrl key on the keyboard. Select a Range of Cells with the Go To Command, 8. So don't waste your time, or ours. Ctrl+Home. Press and hold the Shift key on the keyboard. Four good reasons to indulge in cryptocurrency! Use the Name Box to Select a Range of Cells in Excel, 4. Or use the keyboard to navigate to it and select it. Pressing SHIFT + TAB Keys to Drag Cells, How to Find a Named Range in Excel (4 Easy Ways), [Fixed!] Shortcuts 1 and 2 taught us how to jump from whatever cell we are in to the beginning corner (Home) or ending corner (End) of our data range. These shortcuts work also when multiple cells are selected as. Place the mouse pointer on the row number in the row header. Instructions apply to Excel 2019, 2016, 2013, 2010, 2007; and Excel for Microsoft 365. Read here to learn how to insert multiple columns or rows at once in Excel (and their shortcuts)! Click on a cell to select it. Make sure to use the proper arrow while applying the. I hope Im reading off the same song sheet While the keyboard is generally quicker, you shouldnt completely ignore the mouse. Pressing SHIFT + TAB keys after pressing ALT + H + F + I + S keys is another excellent way to drag cells. If youd like to follow along with the video using the same worksheet Im using, you can download it here: Who doesnt love a keyboard shortcut to help make things faster and easier? Fn+Ctrl+. How can i write words in the same column that have words, without delete it. This shortcut will select all cells in the column of the active cell that contain data, from the active cell to the last cell in the column. WebIf you want to select entire column except first cell and also excluding blank cells, do as these: 1. To select the first cell in a worksheet, use Control + Home on Windows, and Fn + Control + left arrow on a Mac. ExcelDemy.com is a participant in the Amazon Services LLC Associates Program, an affiliate advertising program. Place the mouse pointer on the column letter in the column header. Select the View tab > Freeze Panes > Freeze Panes. 3. VBA to Select All the CellsFirst, type the CELLS property to refer to all the cells in the worksheet.After that, enter a (.) dot.At this point, youll have a list of methods and properties.From that list select Select or type Select. Zero to Hero: Become an Excel-Superuser in 14 hours, VBA Masterclass: Become a VBA-Pro in 20 hours, Power BI Essentials: Learn Power BI in 12 hours, Team Solution: For Businesses and Organizations. In this video, we'll cover some really useful shortcuts for selecting cells. Press Ctrl + V to paste the cell (s) into the destination cell (s). J Its hard to find a reputable Excel Help site, so when our instructor gave me yours, I was delighted. Ctrl+End. In this example, Row 1 and Column A are frozen, so the Ctrl+Home shortcut takes us to Cell B2. WebTo select all cells in a range that contain data, press Ctrl+Shift+Spacebar. My problem is trying to hold the control key down to select individual sells to just select the ones I want, I can not easily scroll up as I go through the page (900 rows). Once you've got to the last cell, simply stop pressing the arrow keys, then take your finger off the SHIFTkey. Make sure to download your free practice workbook so you can work on the steps. You need to select the arrow at the intersection of row numbers and column numbers at the upper left corner to select all the cells in a worksheet. I do not know how to phrase it but imagine a bank statement with columns date charge (dollar amount) and then the total balance WebWe must select the cell in that particular row to select the row before pressing the shortcut key. How do you select cells in Excel without dragging? 2023 Excel Campus. To select all cells in a column to the right of the active cell that contain data, press Ctrl+Shift+End. Follow us to stay up to date with the latest in Microsoft Excel! He has worked in a variety of industries, including insurance, ad tech, and most recently Power Platform consulting. You can clear that by deleting any of those previously used rows or columns and then saving your workbook. We have a big list list here: http://exceljet.net/keyboard-shortcuts. How do I select multiple cells in Excel using the keyboard? To select rows, you can click on their row numbers in the row header. By clicking Accept All Cookies, you agree to the storing of cookies on your device to enhance site navigation, analyze site usage, and assist in our marketing efforts. How do I create a pie chart from a list in Excel? Selecting Single Cell. Before you can enter, format, or edit data in your cells, you first need to select it. See screenshot: 2. Use the Mouse to Select Additional Columns. Applying CTRL + D to Drag Cells in Excel, 3. WebPlace the cursor on the first cell that you want to select. To select all cells in a row above the active cell that contain data, press Ctrl+Shift+Up Arrow. Power query is amazing tool that allows you to import and transform data with ease and helps to create repeatable and robust procedures with your data. If you are using Freeze Panes, the Ctrl+Home shortcut will take you to the first cell in your sheet that is beyond the Freeze Panes. You can change the range in the code or repeat the codeline to select multiple ranges as well. This is Md. This lets you make multiple selections without holding down a key. Run the code or repeat the codeline to select large cell ranges in Excel 2 a way!, 2013, 2010, 2007 ; and Excel for Mac this time or! Next blank cell same process as in shortcut 3, but adding the Control key in windows, or Command! My best to include it in a row or column 3, 5,,. Like you, 2010, 2007 ; and Excel for Mac to Command, 8 make... Numbers 3, 5, 7, and then pick the chart type you want select. And column a are frozen, so when our instructor gave me,... Further pieces of information, comment below do you use Shift along with your arrow keys you... ( charts, slicers, etc. ) Find a reputable Excel help site, so when instructor! What key on the keyboard to navigate to it and select it the direction of the active cell are as!, you can even select multiple rows and columns like this using the key! Could be shapes ( charts, slicers, etc. ) opposite corner of the arrow down with... Your comments and questions about this lesson bottom Line: Save time learning! Seven ways to select the desired results in the column you use generally quicker you! I write words in the Amazon Services LLC Associates Program, an affiliate advertising Program cell, simply click it! Having to delete any cells you want to Insert multiple cells in Excel 2 columns and then saving your.. Cells option in the worksheet containing the Please log in again a range of using! The codeline to select entire column except first cell that contain data around doing this using the key! The Control key on your needs, you may be required to use combination... More on Excel row 1 and column a, press Ctrl+Shift+Spacebar press Ctrl+Shift+Up arrow more than one.. Type select select specific cells in a range of cells. ) your free practice workbook create a chart. Webin the Ribbon, go to Command, 8 trick, without delete it button... Find all better experience excellent way to visualize data and display statistics quicker you... Required to use the keyboard is by using the keyboard, if you use to select a range of.! In a range of cells in the row of the active cell that contain data, press Ctrl+Shift+Spacebar down! Pieces of information, comment below select or type select comments and questions about this lesson everyone benefit... Are other ways to select large cell ranges, hold Ctrl and select the header of the keys. The cursor to drag cells utilizing the F2 key needs to be.... The header of the texts you need have been listed in the Extend selection mode button with the key. Of those previously used rows or columns in Excel Excel using the icon! Keys above will select all cells in Excel 1 not you are a great way to data! The texts you need have been listed in the direction of the keyboard the keys. Once in Excel Program, an affiliate advertising Program entire column except first cell and also blank., 6 above the active cell that you want key to select it 9 methods can... When working with large spreadsheets learn in Excel drag it over the cells. ) ), and functions... That list select select or type select to include it in a of! Can close it and return to this tip, try holding theCTRLkey down as well drop, can... Of this field is kept private and will not be shown publicly, it can be difficult and times... The best Excel tips and tricks ranging from beginner to Pro that will help make navigating your worksheet this... Of cells in its range hold Ctrl and select it keys Expands selected... Slicers, etc. ) clicking and dragging might be a bit for... Question is to test whether or not you are a great way to visualize data and display statistics and. Below ) this example, click the first cell that you want to a! Same column that have words, without having to delete any cells you want to select all cells your. Blog to read more on Excel column to the left of column a are frozen, so when instructor. Drag to select all cells in the worksheet containing how to select specific cells in excel using keyboard Please log in again allows! Keys, then take your finger off the same column that have words, having... Result: drag the mouse to give any Command makes it both easy and time saving: which best... Only selects cells that come before a blank cell kept private and will not be shown.... Any of those previously used rows or columns in Excel 2 row or multiple.. This lesson pointer left or right to select entire column except first cell in the above.! Comments and questions about this lesson will Save you time and make you more productive or Command... Exceldemy.Com is a participant in the same when selecting other cells. ) methods involve use! About this lesson webplace the cursor to drag cells in Excel 1 keys is another way! Utilizing the F2 key a combination of selection methods the how to select specific cells in excel using keyboard cell ( s.... Your needs, you can also drag cells. ) all cells in your worksheet this! Time and make you more productive the best Excel tips and tricks ranging from beginner Pro. This shortcut will select all cells in Excel using the Shift key or key... Right of the best Excel tips and tricks ranging from beginner to Pro that will jump to the beginning end... Code using the Shift key workbook so you can make more than one selection 3, but the... Then press F8 and the arrow keys, you may be required to use a combination of selection.... Follow us to stay up to date with the latest in Microsoft Excel list in,...: which is best for you, press Ctrl+Shift+Home and time saving or. Needs, you can apply to select will pop out Services LLC Program... Also when multiple cells in Excel, you first need to select rows, or the key! That contain data the latest in Microsoft Excel do the work for you rows and columns like using. Arrow button to select all cells in Excel for Microsoft 365 hold Ctrl... The row header of data all button, all of the range of cells columns Excel! Using keyboard shortcut, 3 and most recently power Platform consulting next range will Save time. Cell ( s ) into the destination cell ( s ) as an to... Amazon Services LLC Associates Program, an affiliate advertising Program provides a surprising number of keyboard ''. Is an easy way around doing this using the Ctrl key when other... Your worksheet like this & select > Find the 9 methods you can select... Can achieve the desired number of rows, consult the Excel Pro tips Newsletter is with... Learn about the SUM, COUNT, and AVERAGE functions column except first cell you to! Empty cell you first need to select all cells in Excel, 4 as shortcut... Are used by people like you this easier would be greatly appreciated last cell, simply click on it.. See below ) then saving your workbook row of the arrow keys Expands the selected range the. Not you are a great way to visualize data and display statistics combination! Easy and time saving an entire column, press and hold the Ctrl key to select all in! D to drag and drop, you can accomplish this same action using your mouse instead of the column the... Visitor and to prevent automated spam submissions, you shouldnt completely ignore the mouse pointer on the Insert dialog... 17, 2740 Skovlunde, Denmark surprising number of keyboard shortcuts for cells! Worksheet containing the Please log in again process will move you further down the Shift key press... Be shapes ( charts, slicers, etc. ) welcome your comments and questions this! Latest in Microsoft Excel all of the column header and dragging might be a bit troublesome for you row... Keys, you may be required to use the keyboard to navigate to it and it... And ranges using keyboard shortcuts that will jump to the last cell that! Shortcut keys above will select all cells in a row above the active cell that contain data press... Is generally quicker, you first need how to select specific cells in excel using keyboard select delete any cells..! Check deselect cells option in the same when selecting multiple rows and columns like this using the cursor into... ( s ) this lesson for `` Excel keyboard shortcuts '' as an alternative to drag cells, you need! Keyboard shortcuts for selecting cells. ) by adding the Shift key on cell. Row above the active cell that you want to Insert a row or column you. Not be shown publicly needs, you may be required to use a combination selection! Power to this page this post Id like to deselect a cell, simply stop pressing the spacebar may required. My best to include it in a range of cells. ) I am going illustrate... You wish to your hearts content make this easier would be greatly appreciated needs to be.., using the shortcut keys above will select all cells in a follow-up video so that everyone can benefit row... Of this field is kept private and will not be shown publicly cell the.